Zephyr-4 Method Statement
Method statement for Band Equipment install.
Purpose of this statement:- To give general guidelines to staff,
clients, and venues, on the preferred methods employed in
the installation of band equipment.
Access is required for between 1 ? 2 hours prior to equipment use / event start time; this time is dependent on size and complexity of equipment install and will be noted on the booking form.
The room will be required for up to 1 hour after event finishes; equipment removal will commence as soon as the event has closed. Shorter access times may require additional staff and earlier availability of access at the venue (TBC).
Every event is different but venue and client must appreciate set ups and de-rigs take time and therefore plan the room allocation / hire accordingly.
Direct flat access from delivery vehicles into event venue is ideal enabling the use of wheeled cases and trolleys. Raised thresholds, stairs, small lifts etc.. all represent barriers to the safe unloading of equipment and therefore the health and safety of those carrying out this task. In booking, the venue / client must seriously consider if the available access is fit for purpose.
Method of Delivery
Unload equipment from road vehicle (Private / light goods / commercial panelled van) across car park, loading area, rear of building fire exit doors and transport to event location.
Method of Unloading
By hand or on trolley.
Storage of Equipment and Materials on Site
Equipment, materials and transport cases stored on site will be by agreement with the venue and client. Please Note: There are materials used which can be described as hazardous, flammable, caustic or explosive. Any such materials would be documented and referred to additional paperwork in compliance with COSHH and specific risk assessment.
All equipment is installed temporarily, no permanent alterations to fabric of venue should be necessary.
Cable infrastructure at floor level to be held down with high quality cloth backed tape. Where out in the open, cable will be completely covered, where against a wall cables will be ?spot? held to prevent movement. Where crossing access points, hazard tape to be overlaid to highlight possible trip hazard. Cable runs should keep clear of escape routes but where unavoidable should be run at a higher level over door frames, the venues cooperation in cable management is required as a method of cable fixing maybe needed to secure cables at this level.
Tripod mounted equipment, tripod legs that extend into the room, and the edge of the area defined by the three feet of the tripod to be marked with hazard tape.
During installation and removal of equipment, the venue will be a work site and access should be restricted to those who have a specific purpose in the preparation of the event. Side meetings between delegates in the venue after the event should be discouraged, as this will delay de-rig and is ultimately a potential safety issue, as the venue returns to a work site.