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Zephyr-4 PLI Certificate

Risk Assessments ? Event and Activities

Risks Actions


· Cables must be routed away from walkways or secured down with


· Ensure all liquids are kept away from equipment

· Inform participants about any cables/ equipment on the floor and

ensure they?re aware of risks.

· If any liquids are spilt they should be cleared up immediately

First aid provision

· Ensure that we know details regarding the provision of first aid.

Use event fixtures

· Ensure that participants are not sitting on tables

· Ensure that tables are solid enough to put any heavy equipment on

· If a stage is being used has this been erected safely and certified to support specified loads.

Electrical safety

· RCCB are used when it is not obvious that protection devices are connected to the ring


· Mains cables should be connected to protected sockets only

· Ensure electrical equipment has been PAT tested.

· Artist?s own equipment should be PAT tested regularly. Not doing so

might invalidate artist?s public liability insurance

· Mains Zephyr-5 cables should be visually checked every time they are

used. Cable clamp issues should mean that the equipment is removed from

use immediately (blue/brown/green/yellow cables visible outside of plugs)

· Stop using equipment immediately if there are any signs of electrical

problems or dangers

· Signal cables should be removed from use if damaged. Screens should

NEVER be disconnected to try to avoid earth hums.

Back injury

· Always lift equipment properly and don?t lift unstable loads.

· Only band members will carry equipment

Personal safety

· Be aware of the (usually minor) injury potential of guitar strings,
damaged drum sticks, trapped fingers in mic stands or keyboard stands
· Be aware of the risks of loud sound from speakers/headphones: turn
volumes down before plugging in equipment, use earplugs/ noise reducing
· Zephyr-5 will Work within the Noise limitations imposed or measured by the event organiser.
· Be aware of the associated with use of flashing lights an pyrotechnics. Zephyr-5 will advise the event organisers if these are to be used and will ensure that the equipment is used in conjunction with manufacturers recommendations.
· Be aware of the fire evacuation procedures and escape routes if applicable.

Zephyr-5 Risk Assessment


This must be completed at every venue you are working in and should be countersigned by the event organiser.

Do you have contact numbers for the venue and all other

artists working on a project?

Do you know where the fire exits are?

Have you checked that the fire exits are clear?

Are fire assembly points clearly indicated?

Do you know where the first aid box is?

Are cables gaffer-taped down?

Have you informed participants about any cables/ equipment

on the floor and ensure they?re aware of risks?

Have you ensured that all liquids are kept away from


Has equipment been PAT tested.

Have you visually checked power cables.

Have Event organisers* been informed about pre-existing

medical conditions for participants, and notified you about

relevant issues?

Outdoor Events

Is there adequate provision from rain protection

Pyrotechnics must not be used in tents marquees unless adequate headroom exists for the dissipation of heat.

Public Liability Insurance

Is the Policy in date and has this been visually inspected by the event organisers.

Zephyr-4 Method Statement

Method statement for Band Equipment install.

Purpose of this statement:- To give general guidelines to staff,

clients, and venues, on the preferred methods employed in

the installation of band equipment.

Access requirement

Access is required for between 1 ? 2 hours prior to equipment use / event start time; this time is dependent on size and complexity of equipment install and will be noted on the booking form.

The room will be required for up to 1 hour after event finishes; equipment removal will commence as soon as the event has closed. Shorter access times may require additional staff and earlier availability of access at the venue (TBC).

Every event is different but venue and client must appreciate set ups and de-rigs take time and therefore plan the room allocation / hire accordingly.

Direct flat access from delivery vehicles into event venue is ideal enabling the use of wheeled cases and trolleys. Raised thresholds, stairs, small lifts etc.. all represent barriers to the safe unloading of equipment and therefore the health and safety of those carrying out this task. In booking, the venue / client must seriously consider if the available access is fit for purpose.

Method of Delivery

Unload equipment from road vehicle (Private / light goods / commercial panelled van) across car park, loading area, rear of building fire exit doors and transport to event location.

Method of Unloading

By hand or on trolley.

Storage of Equipment and Materials on Site

Equipment, materials and transport cases stored on site will be by agreement with the venue and client. Please Note: There are materials used which can be described as hazardous, flammable, caustic or explosive. Any such materials would be documented and referred to additional paperwork in compliance with COSHH and specific risk assessment.

Installation Method

All equipment is installed temporarily, no permanent alterations to fabric of venue should be necessary.

Cable infrastructure at floor level to be held down with high quality cloth backed tape. Where out in the open, cable will be completely covered, where against a wall cables will be ?spot? held to prevent movement. Where crossing access points, hazard tape to be overlaid to highlight possible trip hazard. Cable runs should keep clear of escape routes but where unavoidable should be run at a higher level over door frames, the venues cooperation in cable management is required as a method of cable fixing maybe needed to secure cables at this level.

Tripod mounted equipment, tripod legs that extend into the room, and the edge of the area defined by the three feet of the tripod to be marked with hazard tape.

During installation and removal of equipment, the venue will be a work site and access should be restricted to those who have a specific purpose in the preparation of the event. Side meetings between delegates in the venue after the event should be discouraged, as this will delay de-rig and is ultimately a potential safety issue, as the venue returns to a work site.



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